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Allowing Transcription of Recorded Teams Meetings

Transcriptions on recorded Teams meeting is a fantastically useful feature but it needs to be turned on and configured.

When this feature is used and a recording is played back, one can search for particular words used in the meeting. This is really useful when you want to find that specific point in a meeting when you gave your brilliant idea rather than having to listen to and jump through the recording.

Image source: https://docs.microsoft.com/en-US/microsoftteams/meeting-policies-in-teams

Transcriptions need to be turned on by the user recording the meeting, once the feature is enabled. Once enabled, when a user records a Teams meetings, they can confirm if a transcript should automatically be generated.

To enable this you can set it in a Teams meeting policy. Navigate to https://admin.teams.microsoft.com/policies/meetings and select the appropriate policy – in a lot of cases, this will be the Global (Org-wide default) policy.

Click ‘Edit’ and turn on Allow transcription:

Of course, there are other ways to configure this such as PowerShell or your organisation may have multiple different policies. For more technical information you can refer to https://docs.microsoft.com/en-us/microsoftteams/cloud-recording#turn-on-or-turn-off-recording-transcription.

Don’t forget to inform and educate your users on how to turn on the transcription for a video as well as how to use in during playback. This feature doesn’t appear to be mentioned in the Teams support document – https://support.office.com/en-us/article/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24.

This post is part of my Learning out Loud series. You can read more about Learning out Loud and how it came about here: https://simonangling.com/learning-out-loud/

Published inLearning Out LoudTechnology

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